Privacy Policy

The Protection of Information You Provide When Making a Donation:   

When you pay by check, we collect your mailing address for purposes of sending you a receipt and we add your information to our postal mailing list unless you ask us not to do so. 

When you pay online through our website, you have the option of providing your phone number and/or your mailing address, but neither are required. We will never call you to resolve a problem. Any communication about payment will be by email from an email address that ends in @planting-books.org. We will add your email address to our electronic mailing list unless you tell us not to in the notes section in the donation form.

In the records we receive about your online payment, we see your name, your email address, and the last four digits of your credit card. We do not see the full credit card number, the expiration date, your security code, or any other information about your payment method. 

At no time do we share information received through a donation with a third party.

Information you provide in connection with a volunteer or board position with us:

We ask Volunteers, including Board and Committee Members, to submit a profile with information that helps us most optimally include you in our work. This profile contains a range of personal information and is not shared outside of Planting Books - Seeds 4 a Better Future. Those in roles with access to such information have affirmed that they will abide by our Confidentiality Policy which follows below. 

Confidentiality Policy - The Protection of Information you Provide as Part of Your Work With Us: 

All Members of the Board of Directors and all Volunteers of Planting Books – Seeds 4 a Better Future shall maintain the confidentiality of information obtained through their service to the organization.

Board Members and Volunteers shall treat as confidential all personal, financial, donor, organizational, and other non-public information relating to:

• Board Members;
• Volunteers;
• Donors, sponsors, beneficiaries, and applicants;
• Employees, contractors, and consultants (if applicable); and
• Any other individuals or organizations with whom Planting Books – Seeds 4 a Better Future conducts business.

Board Members and Volunteers shall take reasonable precautions to safeguard confidential information from unauthorized access, use, disclosure, loss, or theft. Such precautions include, but are not limited to, securely storing documents, protecting electronic records, and limiting access to information to those with a legitimate organizational need to know.

Confidential information shall be used solely for purposes directly related to the individual's duties and responsibilities on behalf of Planting Books – Seeds 4 a Better Future and shall not be used for personal gain or for the benefit of any third party.

For purposes of this policy, "Confidential Information" includes, but is not limited to:

• Names, addresses, telephone numbers, email addresses, and other contact information;
• Financial, banking, and donation records;
• Personal identifying information;
• Organizational records not available to the public; and
• Any information designated as confidential or that a reasonable person would understand to be confidential.

The obligation to maintain confidentiality continues during and after an individual's service as a Board Member or Volunteer.

Any actual or suspected breach of this policy shall be reported promptly to the Board of Directors. Violations of this policy may result in disciplinary action, including removal from volunteer service or the Board, and may result in legal action as permitted by law.

Questions about this or any other policy of Planting Books – Seeds 4 a Better Future should be directed to  info@planting-books.org.

Background Checks for Those Serving in Schools Through our Reading Partners Program:

If you wish to participate in our Reading Partners Program, that is, working with students in our community schools, you will have to submit to a state-mandated background check. When you indicate your interest in this program, we will provide the link to the school district's provider of such background checks. That organization will follow up with you directly and it will be your responsibility to complete the requested information online. Planting Books - Seeds 4 a Better Future does not receive any of the information you provided. Neither does the school. The only information provided to the school is whether you did or did not pass the background check.